By Law Changes

-

 

 

Election

Current Bylaw:

 

2. a)    An election will be held every year to fill positions on the Board of Directors as follows:

i.          In odd numbered years (e.g. 2019) the positions of President, Recording Secretary and the Director at Large positions of Clubhouse Director and Ombudsman.

ii.         In even numbered years the positions of Treasurer, Vice-President and the Director at Large positions of Senior Affairs and Social Director.

 

    c)    Voting will take place the Friday before the June Annual Meeting and results will be announced at the June Annual meeting.

 

Recommended Bylaw:

 

2. a)    An election will be held every year to fill positions on the Board of Directors as follows:

i.          In even numbered years (e.g. 2022) the positions of President, Recording Secretary and the Director at Large positions of Clubhouse Director and Ombudsman.

ii.         In odd numbered years the positions of Treasurer, Vice-President and the Director at Large positions of Communications Director and Social Director.

 

 c)     Voting will take place the Friday before the June General Meeting and results will be announced at the June General meeting.

 

Current Bylaw:

Audit and Statement

 

8.         There shall be an Annual Compilation of the Financial Records of the Corporation as allowed by the Canada Revenue Agency.

 

9.         A Compilation Statement shall be presented and read by the Treasurer at the Annual Meeting.

 

Recommended Bylaw:

Financial Report / Tax Return

 

8.         An independent Public Accounting firm shall complete the annual Corporate Tax return as required by the Canada Revenue Agency.

 

9.         Financial Statements, consisting of a fiscal Balance Sheet and Statement of Profit and Loss, shall be presented by the Treasurer at the Annual Meeting. Such Statement will be in agreement with the Corporate Tax return filed by the independent Public Accounting firm.

 

 

 

Annual Meeting

Current Bylaw:

 

5. a)    The annual meeting shall be held on the third Saturday in June, at a place

determined by the Board of Directors. Calling of the Annual Meeting shall be advertised to all members of the Corporation at least two weeks in advance.

 

b)    At every Annual Meeting, in addition to other business that may be transacted, the report of the Directors, the financial statement and the report to auditors shall be represented and a Board of Directors elected, and Auditors appointed for the ensuing year and the remuneration of the auditors shall be fixed.  The members may consider and transact any business either special or general without any notice thereof at any meeting of the members.  The Board of Directors or the President or Vice President shall have the power to call at any time a General Meeting of the members of the Corporation.  No public notice or advertisement of the members’ meeting, Annual or General shall be required, but notice of the time and place of every such meeting shall be given to each member by sending the notice by prepaid mail or email, fourteen days before the time fixed for holding such meeting:  provided that any meetings of members may be held at any time and place without such notice if all members of the Corporation are present thereat or represented by proxy duly appointed, and at such meeting any business may be transacted at Annual or General Meetings may transact.

 

Recommended Bylaw:

 

5.         The annual meeting shall be held on the third Saturday in September, at a place

determined by the Board of Directors. Calling of the Annual Meeting shall be advertised to all members of the Corporation at least two weeks in advance.

 

General and Special Meetings

Current Bylaw:

8.         i)          General Meetings shall be held on the third Saturday in August, October and

April. Should the third Saturday coincide with a holiday weekend, the meeting may be scheduled for the previous or following Saturday.

 

Recommended Bylaw:

 

8.         i)          General Meetings shall be held on the third Saturday in January, April and June.

Should the third Saturday coincide with a holiday weekend, the meeting may be scheduled for the previous or following Saturday.

 

Additional Standing Committees

Recommend Adding

xiii.      Senior Games

Comments

Post a Comment

Popular posts from this blog

Nominations for the HOA

-
Image
  Notice of Nominations for Board of Directors Inbox President GCHOA 3:33 PM (1 hour ago) to bcc:  me The Nominations of new Board of Directors is going to start as of Friday May 6 2022 and will  end on Friday May 27 2022 at 5pm The positions of President, Secretary, Ombudsman and Clubhouse Director are up for Election this year. Nominees for election to the Board of Directors must maintain their principal residents in Grand Cove. Nominees also agree to fulfill the duties of their respective position as per the Terms of Reference.  Eligibility: Voting members of the Homeowners Corporation in good standing, may stand for election to the Board of Directors or any office of the Corporation. Officers, Directors and employees of Capreit or its associated contractors are not eligible for office in the Corporation. If you are Interested in running for one of these positions please email  Sandy Fletcher - Gosling  at  vpgchoa@hay.net  or call 519-375-1549 The other two members of the Election
Read more

New website

-
Image
I nformation for New website Inbox President GCHOA 12:04 PM (6 hours ago) to bcc:  me We will be launching our new website at the General Meeting on Saturday. The website will be open to all Grand Cove Residents at 12 noon on Saturday April 30 2022. (grandcovehoa,com)  We need all the conveners that have not already sent in information about their activities to send me the information ASAP  ( presgchoa@gmail.com )  So we can get it into the website before the launch.   Please send in detailed information about the activity so that people looking at the website will know what the activity is all about and what they need to bring with them for your activity. Thank you   -- David Feenstra President GCHOA grandcovehoablog.blogspot.com .
Read more

Spring Reception

-
Image
  President GCHOA 11:20 AM (4 hours ago) to bcc:  me The long overdue Spring Social is scheduled for Sunday, April 24th at 2:00 p.m.  I would kindly ask that you do not plan on attending any earlier than 1:30 p.m. This will give the kitchen staff time to complete the preparations for you. A 50/50 draw will be held and two door prizes will be awarded. Thank you! Gidge Trepanier, Social Director -- David Feenstra President GCHOA grandcovehoablog.blogspot.com .
Read more